OPERATIONS MANAGER (PART-TIME)    
Location: Los Angeles, Hybrid (Remote & In Person for POP HQ responsibilities and production)

ORGANIZATIONAL OVERVIEW
Founded in 2011, Los Angeles’s Pacific Opera Project (POP) is dedicated to providing quality opera that is accessible, affordable, and entertaining. LA Magazine writes “If you think you hate opera, you’ve probably never seen a Pacific Opera Project show.” POP’s regularly sold out performances take place in a wide variety of venues, from outdoors, to small clubs, big amphitheatres, and warehouses. LA Weekly named POP the “Best Opera Company in Los Angeles” in 2018, writing “making opera cool, affordable, accessible and enticing to young audiences is easier said than done. It’s also something every opera company in the country is trying desperately to do… [Pacific Opera Project] is not trying desperately to be hip. It just is.”

POSITION SUMMARY
POP seeks to hire an experienced, production-savvy, and creative professional to contribute to the organization’s artistic and community presence. The position includes day-to-day management of POP HQ facilities and rentals, operations, purchasing, staffing, and general production functions. The Operations Manager will work closely with the Artistic Director and Executive Director to oversee the successful operations of the organization and support the overall vision of POP’s artistic product. 

The successful candidate will have the knowledge of artist hiring practices/contracting, negotiation, rental coordination, scheduling administration, budget management, ability to learn new softwares, and other general logistical coordination. The Operations Manager is expected to participate in all load ins and strikes, and be present for performances. Additional hours will be paid for those commitments. Occasional absences accepted, with prior approval and planning. 

The Operations Manager will report to the Executive Director and the Artistic Director. This is a Part-Time position (15 hours per week, up to 29 hours per week during production) at $22/hr. Hours could increase, as needed and approved by the Executive Director. 

KEY RESPONSIBILITIES

POP HQ Management

• Ensure POP HQ has adequate supplies (toiletries, office supplies, etc) on a weekly basis

• Manages all building rental inquiries including contracting, invoicing, and individual needs

• Schedule and meet with prospective HQ rental clients to show space

• Oversee payment of all building utilities

• Create door entry codes on Remote Lock for all staff, POP recitalists renters, and other building renters

• Actively publicize and solicit for new building rentals

Operations

• Participate in weekly staff meetings and additional production meetings

• Work with ED to keep insurance policies up to date, as needed

• Purchasing of theatrical equipment and gear, as needed

HR & Payroll

• Create accounts for all new artists and staff in Paychex 

• Process payroll for all artists, orchestra, and all other non staff members during production periods

Artist Relations

• Create and contribute to a safe and inclusive space that welcomes and creates belonging for all POP artists and staff

• Contract all artists and orchestra for each production, in coordination with AD

• Secure host housing and transportation for out of town artists

• Coordinate travel logistics for artists (coordinating arrival and departure dates)

• Assist artists with questions regarding Luigi, Paychex, and Direct Deposit

Production

• Secure insurance certificates for each POP venue one month before performance

• Secure needed rentals (chairs, tables, instruments, audio, lighting, trucks)

• Purchase Food/Wine and concessions, as needed

• Hire and contract additional crew (FOH, venue labor, technical personnel) and collaborate with other POP staff to coordinate volunteer needs

• Order and return scores and music rentals

• Review production schedules once generated by Production Manager

• Draft contracts and templates for cast and crew

• Apply for and obtain liquor licenses as needed

• Hire crew for load in and load out for each production

• Drive rental truck and physically assist with all load in and load outs

• Be available for all performance dates

PREFERRED QUALIFICATIONS

• Extensive experience with producing events and overseeing operations of a theatrical organization, production company, or nonprofit

• Excellent written and verbal communication skills

• Experience working with a diverse group of individuals in an inclusive and equitable manner

• Proximity to Highland Park with a flexible schedule to maintain building and manage rentals

• Creative, adaptable, highly organized and able to work independently

PHYSICAL JOB REQUIREMENTS

• Remote work environment for administrative tasks

• During production, frequently move items weighing up to 50 pounds

• Cleaning and minor maintenance of the POP HQ building

Salary: This is a Part-Time position (15 hours per week, up to 29 hours per week during production) at $22/hr. Hours could increase, as needed and approved by the Executive Director, Artistic Director, and Board. 

How to Apply
Please send a cover letter and resume to kpowers@pacificoperaproject.com no later than January 15, 2024.​

POP believes that the most marginalized people in society — including people of color, women and LGBTQ people — must be centered in the work we do. Hence, we strongly encourage applications from people with these identities or who are members of other marginalized communities.

EQUAL OPPORTUNITY EMPLOYER